Plan Your Trip

Get Ready for a Great Conference in Orlando!

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☐1. Raise Money

Six ways to raise money to pay for this conference.
How to save money at the conference.

☐2. Register

Complete the registration form and confirm with ASGA. Register early to save money. ASGA members save $100 per person. Not sure who’s attending? Enter “TBD” — you can update names later.

Conference registration tips
Sample excuse letter for professors (optional)
Sample delegate contract (optional)
Sample press release (optional)

☐3. Reserve Hotel Rooms

Visit the Hotel page to book at the ASGA discounted rate. The Delta Hotels Orlando Celebration (2900 Parkway Blvd, Kissimmee, FL 34747) is the official conference hotel. Book early as the block sells out!

☐4. Get Airline Tickets

If it would take more than 8 hours to drive, fly in. Orlando International Airport (MCO) is about 20 miles from the conference hotel.

☐5. Arrange Ground Transportation

Orlando has limited public transit. From MCO: taxi ($52–$68), shuttle ($22–$37/person), or Uber/Lyft ($76–$97). ASGA recommends a rental car for sightseeing. The hotel offers a free shuttle to all Disney parks and Universal Studios. Parking: free at the ASGA hotel, $17/day elsewhere. See the Travel page for full details.

☐6. Review Directions

Get directions to the conference hotel at our Directions page.

☐7. Buy Theme Park Tickets

ASGA discount: Save on Universal Studios tickets! Order discounted tickets here, or visit the Group Sales window at Universal Studios (8am–4pm) or Islands of Adventure (8am–2pm). Explore Harry Potter, Jurassic Park, The Simpsons, and more.

☐8. Conference Attire

ASGA strongly recommends business or business casual attire for the conference.

☐9. Bring Business Cards, Brochures & Swag

Bring SG business cards, brochures, constitutions, sweatshirts, and swag to exchange with delegates from across the country.

☐10. Check the Local Weather

Orlando is hot in July — highs of 85–90°F, with afternoon thundershowers common. Meeting rooms are often cool, so pack a layer. Check the local forecast.

☐11. Review the Conference Schedule

Review the conference schedule and plan which workshops to attend. Know when each day starts and ends.

☐12. Get Ready. Get Ideas. Bring Them Home.

Don’t just attend the conference. Come home with ideas that can make your SG better.

START HERE: NEW!

ASGA Conference Assessment & Action Plan (PDF)
Our new printable assessment helps each attendee record what they learned, steal great ideas from other SGs, and figure out what needs to improve back on campus. Then get your delegation together, compare notes, and decide what you’re actually going to do.

Print a copy for everyone attending. Complete the personal assessment during the conference and work on the group action plan together before heading home.

BEFORE YOU GO: A LITTLE HOMEWORK

Make the Most of Conventions
You’re spending a lot of cash & time to be here. No waste allowed.
Your Conference Homework
More work? Yes. But this time, it’ll make your conference unforgettable.
Members Behaving Badly
Boozing, trashed hotel rooms, and embarrassing your school. Don’t be THAT delegation.
10 Ways to Be a Good Conference Roommate
Snoring. Bathroom hogs. Questionable pajamas. How to survive your roommates and still like them when you get home.