Exhibitors are welcome at the New Officers & Members Conference.
It is one of the largest gatherings in the nation of Student Government leaders and advisors representing colleges and universities of all types and sizes. More than 250 students and advisors attend. About six exhibitors usually participate.
Throughout the entire conference, your exhibitor table will be visible and accessible. The set-up of the space allows for students and administrators to constantly interact with you throughout the conference. They must walk by your table/booth to get to workshops and speakers. Exhibitors are not in a separate exhibit hall away from the conference action.
Exhibitor fee: $269 for ASGA members: $695 for non-members
- New Officers & Members Conference registration for two representatives (meals not included).
- One 6-ft table, covered and skirted; two chairs (electrical access is available at no charge; bring your own power cords). Bring your own banner stand if you need to hang a sign (no signs may be affixed to walls).
- Free wireless internet at conference location.
- Full-page, full-color flier in conference folder. Please provide 300 copies of your flier (8 ½ x 11”, three-hole-punched, full-color, two-sided) to arrive no later than May 8, 2020. Send to ASGA, 412 NW 16th Avenue, Gainesville, FL 32601.
- Listing with logo in conference schedule/binder (name, title, address, phone, fax, e-mail, Web site). Please provide a high resolution version of your logo (EPS, TIF or PNG at 1080p) to email@example.com no later than May 8, 2020.
- Listing with logo in the conference “slide show” that plays before the official program starts on Saturday morning.
- Post-conference access to registrant information (names, titles, addresses, e-mail addresses, phone numbers, fax numbers). The list will be provided within one week after the conclusion of the conference.
- Conference discount on sleeping rooms at the official conference hotel.
See the New Officers & Members Conference Schedule, which shows each day-by-day timeline with breaks.
- Registration on Saturday morning (8 a.m. to 9:00 a.m.)
- Breaks between workshops throughout conference
- Lunch break
Setup Time/Tear-Down Time
- Setup is between 7:00 a.m. and 7:30 a.m. on Saturday morning
- Tear-down is between 6:00 p.m. and 6:30 p.m. on Saturday evening
Shipping of Your Materials
You may ship materials to Holiday Inn Resort Lake Buena Vista for arrival up to two days before the conference. Arrival on Thursday, July 16 and Friday, July 17, 2020 are acceptable.
Here is the shipping address for the conference host:
Holiday Inn Resort Lake Buena Vista
13351 State Road 535
Orlando, FL 32821
Here is the contact for the conference host:
Director of Group Sales
Drop-off of materials at the conference host
You may drop-off materials at the conference host.
Return shipping of your materials from the conference host
The conference host can arrange for your materials to be shipped after the conference concludes (please bring your own boxes and shipping materials, as well as pre-printed shipping labels for FedX or UPS). All boxes must be picked up within two days after the conference concludes on July 18, 2020.
We also recommend informing the conference host of your shipment and expected delivery times.
Questions about exhibiting? Please write firstname.lastname@example.org or call toll-free 1-877-275-2742 (1-877 ASK ASGA).