Checklist

Here are six ways to raise money to pay for this ASGA conference.
Here’s how to save money at the conference.

Complete the registration form and e-mail ASGA at conferences@asgaonline.com to confirm. Register early and save money. ASGA members also save $100 per person.

Not sure exactly who will be attending? No problem! Fill out the registration form and enter “TBD” in the attendee’s name box. By registering early, you ensure that you lock in a discount; you can always change the names of attendees later.

• See conference registration tips to help you save money
• See sample “excuse letter” that your attendees can give to professors so they can miss class to attend this conference (optional)
• See sample delegate contract that each of your attendees should sign (optional)
• See conference attendance form that each of your attendees should sign and have signed by an ASGA representative (optional)
• See sample press release that you can send to your campus and local newspapers, radio, and TV, as well as your institution’s public affairs office (optional)

Start at the Hotel page. The Delta Hotels Orlando Celebration is the official conference hotel. As of 6/19, there are still some rooms left in the ASGA discounted block. If you have any trouble booking rooms, please call or write ASGA!

If it would take you more than eight hours to drive to this conference, ASGA recommends that you consider flying.

Orlando International Airport (MCO) is about 20 miles from the Delta Hotels Orlando Celebration, the official conference hotel and venue.

Orlando does not offer convenient public transportation options. You will need transportation to and from airport, conference location, restaurants, and attractions.

While you can take a taxi ($52-$68), shuttle van ($22-$37 per person), or Uber ($76-$97) or Lyft from the Orlando International Airport to the conference hotel, ASGA recommends that you get a rental car for additional sightseeing, shopping, and restaurant options in Orlando.

The conference hotel offers a free shuttle that stops at all four Disney parks, as well as Universal Studios (Contact the hotel for the shuttle schedule).

Uber or Lyft may be less expensive options.

Parking
Parking (normally $17/day) is included in the ASGA-negotiated room rate if you stay at the hotel. If you stay at another hotel, there is a $17 per day fee for parking.

You can find directions to the conference site at our Directions page.

ASGA discount: Save on Universal Studios tickets! Fill out and return the College Groups Ticket Order Form or go to the Group Sales window at Universal Studios (8 a.m to 4 p.m.) or Islands of Adventure (8 a.m. to 2 p.m.), and purchase the tickets to receive the ASGA discount!

Universal Studios Florida. Jump into the action of your favorite movies and TV shows with rides and attractions for all ages. Escape the curse of The Mummy, careen through Krustyland with The Simpsons, and star in a roller coaster music video on Hollywood Rip Ride Rockit.

Universal’s Islands of Adventure. Explore comic books, timeless tales and blockbuster movies as they come to life right before your eyes! Face the dinosaurs of Jurassic Park and enter a land where magic is real at The Wizarding World of Harry Potter – Hogsmeade.

ASGA strongly recommends professional attire, either “business” or “business casual.”

Make sure you bring business cards, SG brochures, constitutions, sweatshirts, and swag to exchange with other delegates.

It’s hot, hot, hot in Orlando in July. It will be cool inside the meeting rooms, however. Afternoon thundershowers are common in the Florida summer. Check the local weather here.

Then you can decide on which workshops to attend and be aware of when the conference starts and ends. See the schedule here.

• Make the Most of Conventions
  How to save money and use your time wisely
  Before jetting off to your next conference, scan this checklist of time and money savers.
• Members Behaving Badly
  Mind your manners at conferences
  Here are some tips on how to make a lasting, positive impression about the quality of your school’s student leaders while at conferences.
• Getting the Most Out of Conferences
  Student Government leaders at the University of North Dakota use their “Homework Sheet” as a networking tool
  Do you want to get more out of attending your next leadership conference than just jet lag? Follow the example set by Student Government officers from the University of North Dakota.
• Action Plan for When We Return to Campus
  SG Advisor at Illinois State develops tool to take the conference momentum back to your campus
  This worksheet will help you develop a plan on how to take back what you learned at this ASGA conference.
• 10 Ways to Be a Good Conference Roommate
  Even if you’ve known someone for years, staying together in a hotel can be an awkward – or awesome – experience.
  Here are 10 suggestions for making your next conference slumber party the awesome kind.